RFP Countering Russian Propaganda in Ukraine

 

REQUEST FOR PROPOSALS (RFP)

 

Information Access Fund (IAF)

 

To

Prospective Offerors

From Democracy Council of California (DC)
Program Information Access Fund (IAF)
Subject RFP 1/2019 Countering Russian Disinformation and Propaganda in Ukraine Using the Power of a Peer-Centric Approach
Activity # Single
Performance Period Six months from receipt of Service Agreement
RFP Issue Date November 25, 2019
RFP Closing Date December 16, 2019
Deadline for Receipt of Questions December 2, 2019, 23:59 CET
RFP Amount Not more than $300,000 USD
RFP Closing Time 5:00 PM – CET – Berlin/Germany
Reference DC/GEC Cooperative Agreement #SGECPD-18-CA-0030

 

Project Background:

The Democracy Council of California (DC), under a Cooperative Agreement with the U.S. Department of State (DOS)/Global Engagement Center (GEC), executes the Information Access Fund (IAF) Program.

The IAF Program aims to contribute to the following GEC goals:

  1. Support local independent media who are best placed to refute disinformation and manipulation in their communities.
  2. Analyze and report on tactics, techniques, and procedures of foreign information warfare concerning disinformation and propaganda.
  3. Counter efforts by foreign entities to use disinformation and propaganda to influence the policies and social and political stability of the U.S. and U.S. allies and partner nations.
  4. Collect and store, in print and online (including on social media platforms), examples of propaganda, disinformation, and related activity.

DC invites qualified firms and organizations to submit the best-value proposal in response to the RFP objective:

To create and implement social and digital media initiatives, products, and tools that educate, raise awareness, and activate best online practices throughout Ukrainian society to develop critical thinking, social media literacy, and source verification skills. 

DC anticipates awarding one deliverable-based contract. DC reserves the right to award more than the anticipated number of contracts stated above. Issuance of a contract is subject to availability of funds, successful negotiation of the contract budget and terms, and GEC consent.

Requirements for this activity are described in the Statement of Work (Attachment I). DC/IAF encourage your organization to indicate its interest in this procurement by submitting a proposal according to the Instructions to Offerors (Attachment II). Proposals will be evaluated based on the following metrics: 1. Evaluation Criteria (Attachment III) – the Offeror shall provide a complete budget and Budget Narrative following the cost elements described in Attachment III; 2. Cost Reasonableness and Evaluation Criteria, using the Bid Price Proposal (Attachment VII) – DC/IAF will make an award to the responsive Offeror submitting an offer that provides the best value to the project. DC/IAF will consider technical merit and price when evaluating project proposals.

To be considered, Offerors should submit a complete proposal by no later than the closing date and time indicated on the first page. Offerors should ensure that proposals are well-written in English, easy to read, follow the instructions provided, and contain only the information requested.

All questions should be submitted in writing and emailed to iafteam@infoaccessfund.org no later than December 2, 2019. No questions will be entertained if they are received by means other than the specified email address; any communications to alternate email addresses will result in disqualification of the offeror. The RFP number should be stated in the subject line. Answers will be compiled and distributed to all Offerors, as an amendment of the solicitation, within two days from the closing date of questions.

Offerors are advised that this solicitation does not in any way obligate DC/IAF to make a contract award or compensate Offerors for any costs associated with the preparation and submission of their proposals.

Proposals must consist of a copy of the Technical Proposal and a copy of the Bid Price Proposal, labeled with the above-stated subject and sent to IAF Program at  bids@infoaccessfund.org.

 

Sincerely,

IAF team

Attachments:

Attachment I:  Statement of Work

Attachment II: Instructions to Offerors

Attachment III: Evaluation Criteria

Attachment IV: Proposal Cover Letter

Attachment V: Detailed Project Experience & Performance

Attachment VI: Prime Agreement Flow-Down Clauses

Attachment VII: Bid Price Proposal

 

ATTACHMENT I: STATEMENT OF WORK 

 

Countering Russian Disinformation and Propaganda in Ukraine Using the Power of a Peer-Centric Approach

Objective

To create and implement social and digital media initiatives, products, and tools that educate, raise awareness, and activate best online practices throughout Ukrainian society to develop critical thinking, social media literacy, and source verification skills.

Scope of Work

Fake news and the manipulation of facts through Russian disinformation is pervasive in Ukraine. Democracy and election security are threatened by Russian entities whose doctrines and strategies aim to divide and weaken Ukraine with waves of conflicting information and outright disinformation. To address Russian disinformation and manipulation in Ukraine, DC/IAF seek the best-value project proposals from qualified offerors who can design and deploy peer-centric approaches to address this hybrid disinformation challenge. Engaging tech-savvy Ukrainian students, including cadets at military schools, contributes to efforts to build community resiliency, enhance information capabilities, and access peer networks as part of the solution to Russian disinformation.

The hybrid disinformation challenge project should be designed to enable Ukrainian students, notably military cadets and reserve officer students, to educate Ukrainian society about the manipulation of social media by Russian propagandists. Applicants should propose a model that empowers Ukrainian students and cadets, in a classroom environment while earning academic credit, to create, reach, and influence their target audience regarding disinformation and fake news in a credible and authentic manner.

Student teams participating in the hybrid disinformation challenge must design, implement, and measure the success of a social or digital initiative, product, or tool that can accomplish the following:

  • Motivates or empowers community influencers to become involved in countering Russian disinformation and propaganda in Ukraine;
  • Catalyzes others to become more educated and aware and to create their own initiatives to counter Russian disinformation and propaganda in Ukraine; and
  • Builds a community of interest/network focused on living shared values that aim to counter Russian hybrid warfare, disinformation, and propaganda through action in Ukraine.

In support of the prize competition element built into the project, the successful Offeror shall facilitate a first-round judging evaluation of all program submissions and work with participating academic institutions, including military academies, to identify the top two (2) teams that will be invited to present their campaigns at a formal final presentation and competition event. The successful Offeror shall take the lead on all planning and logistics necessary to host the event.

 

Project Requirements

The project shall enable Ukrainian students enrolled in universities and courses such as journalism, intelligence and national security studies, political science, social media, advertising, international relations, integrated marketing communications, public policy, and adjacent topics to become a social media and strategic communications agency over the course of one academic term by designing and deploying social or digital initiatives, products, or tools.

The project shall consist of four phases: (1) product planning and development; (2) project implementation; (3) final presentation; and (4) program reporting.

Offerors must provide a timeline for task completion in each phase as part of their project proposal.

In the Product Planning and Development phase, tasks will include the following: product development; creation of a university institutions roster and database; development of a program portal or alternative vehicle(s) for communication with project stakeholders; and university and faculty confirmation.

The project shall include operational budgets for academy student groups not to exceed $1,000 USD per group for not more than 15 student groups/universities. Student groups should use the operational budget to cover campaign design and implementation.

The successful Offeror shall work with student groups and their universities to ensure that all social or digital initiatives, products, or tools have been designed to raise awareness and educate and engage youth, adults, senior citizens, and other specific stakeholders in their communities or throughout Ukraine about avoiding becoming brainwashed or susceptible to Russian propagandists’ use of disinformation, propaganda, and fake news to manipulate minds or generate civil discord.

The successful Offeror must demonstrate the ability to organize a roster of up to 15 universities to be considered for invitation to and participation in the Peer-Centric Hybrid Disinformation Challenge. The successful Offeror shall submit a list of not more than 15 universities, inclusive of military academies, as potential project participants.

The successful Offeror shall arrange for Hybrid Disinformation Challenge participants to capture pre- and post-campaign research and results metrics to demonstrate the efficacy of their campaigns.

The successful Offeror must demonstrate the ability to engage military and civilian segments of the youth population enrolled in top Ukrainian universities and military academies throughout the country.

All participating universities must submit a final report detailing their campaign activities and results to the successful Offeror. The top two teams shall receive all-expenses-paid travel to a to-be-determined location to present their campaign to key project stakeholders (e.g., Ukrainian senior officials, academics, and subject matter experts) and compete for top honors and a monetary prize award. The offeror should aside $6,000 in prize money to be divided appropriately among the teams presenting the highest-quality results. Offerors must elaborate on the competition process and how the top two teams will be chosen.

Offerors must explain in detail how students and professors will be engaged throughout the course of the project. Relevant considerations include the following:

  • Sharing of an expertly written Project Brief describing program objectives
  • How a real-life social and digital media agency will be formed
  • Approach to implementation of primary research
  • Approach to developing strategic and creative elements
  • When and in what form creative briefs will be prepared and submitted for quality checks
  • Implementation, execution, and revision of campaign strategy
  • Analysis of campaign effectiveness
  • Frequency of activity reporting, which will outline the campaign and relevant results
  • How to ensure unbiased evaluation of campaign submissions
  • Organization of the final event for identified top teams with a competition element during a high-profile event at a to-be-determined location

Offerors must demonstrate the ability to access universities, inclusive of military academies in Ukraine, to identify professors willing to lead a group of tech-savvy military academy students.

 

Monitoring & Evaluation Requirements

As a part of the project, the successful Offeror shall establish methods and means for Hybrid Disinformation Challenge participants’ work to capture pre- and post-campaign research and results metrics to demonstrate campaign efficacy. Student teams shall capture engagement measurements including the extent of contact made with their target audience, topics discussed, campaigns implemented, the frequency of inter-partner dialogue, knowledge creation, social media impressions where appropriate, activity participation, and attitudinal shifts and behavior changes.

The successful Offeror shall provide regular activity update reports outlining all progress in project implementation along with related successes and challenges. DCC/IAF will provide further information about reporting requirements following successful negotiation of an award.

Some key performance indicators include the following:

  • Number of educational institutions (universities and military academies) that agree to participate (i.e., academic influencers)
  • Development of a program strategy and implementation plan
  • Development of implementer’s technology management platform and number of registered academics
  • Number of technology applications and tools tested in the field with defined target audience
  • Total social media reach
  • Development of professor database
  • Development and submission of creative brief to the successful Offeror for quality check
  • Campaign strategy implementation, execution, and revisions
  • Selected academics’ analysis of campaign activities and generation of a results report to evaluate campaign effectiveness
  • Number of presentations related to campaign findings, delivered by top academics to project stakeholders
  • Increase in program participants’ (i.e., future influencers’) source verification and critical thinking skills
  • Increase in target groups’ knowledge around disinformation and community resilience
  • Submission of final report, including lessons learned and recommendations

 

ATTACHMENT II: INSTRUCTIONS TO OFFERORS

  1. General Instructions
  2. These Instructions to Offerors will not form part of the Contract; they are solely intended to aid Offerors in preparing their proposals. Read and follow these instructions carefully.
  3. The proposal and all corresponding documents must be written in the English language, unless otherwise explicitly allowed. Additionally, all proposals should be single-spaced with clear section headings and be presented in the order specified in Attachment III (Evaluation Criteria).
  4. The Offeror is requested to submit a proposal directly responsive to the terms, conditions, and
    clauses of this RFP. Proposals not conforming to this solicitation may be categorized as
    unacceptable, thereby eliminating them from further consideration.
  5. Proposals must include only the Offeror’s own work. No text should be copied from sources outside of the Offeror’s organization unless those sources are adequately cited and credited. If DC determines that any part of the proposal has been plagiarized from outside sources, the Offeror will be automatically disqualified.
  6. Proposals, and all cost and price figures, must be presented in USD. All prices should be included. A service agreement will be issued to the successful Offeror in USD as per requirements and in accordance with Federal regulations.
  7. The Offeror must state in its proposal the validity period of its offer. The minimum offer acceptance period for this RFP is 100 days after the closing date of the RFP. If an Offeror has provided a validity period of fewer than 100 days, they will be asked to revise this period. If the Offeror does not extend the validity period, their proposal will be rejected. DC/IAF reserve the right not to make an award.
  8. The Technical Proposal and Bid Price Proposal must be kept separate from each other. The Bid Price Proposal consists of the following components: Table 1. Simplified budget (see Attachment III); budget breakdown (see Attachment VII); and budget narrative. Technical Proposals must not refer to cost or pricing information at any point in order to ensure technical evaluation strictly on the basis of technical merit.
  9. No costs incurred by the Offerors in preparing and submitting a proposal are reimbursable by DC/IAF; all such costs will be at the Offeror’s expense.
  10. Responsibility Determination: An award shall only be made to “responsive” Offerors. To enable DC/IAF to make this determination, the Offeror must provide a cover letter, as provided in Attachment IV.
  11. Late Offers: Offerors are wholly responsible for ensuring that their offers are received in accordance with the instructions stated herein. A late offer will be rejected, even if it was late as a result of circumstances beyond the Offeror’s control.
  12. Modification/Withdrawal of Offers: Offerors have the right to modify, withdraw, or otherwise correct their offer after it has been delivered to DC at the address stated above, and provided that the request is made before the RFP closing date.
  13. Alternative proposals will not be considered.
  14. Clarifications and Amendments to the RFP: Any questions regarding this solicitation must be emailed to IAF Program at iafteam@infoaccessfund.org by the date specified on the first page. No questions/clarifications will be entertained if they are received late or by other means. Responses will be compiled and emailed to the requesting potential Offeror and will be sent to all organizational recipients of this RFP (or re-posted publicly if offered as a full and open competition).
  15. DC/IAF anticipate conducting discussions with Offerors; however, DC reserves the right to make an award without such discussion. It is strongly recommended that Offerors present their best offer. 
  16. Debarment and Suspension (U.S. Executive Orders 12549 and 12689): Contracts shall not be made to parties listed on the nonprocurement portion of the General Services Administration’s “Lists of Parties Excluded from Federal Procurement or Nonprocurement Programs” in accordance with E.O.s 12549 and 12689, “Debarment and Suspension.”
  17. Offerors are informed that DC/IAF comply with U.S. Sanctions and Embargo laws
    and Regulations, including Executive Order 13224 on Terrorist Financing, which effectively prohibit transactions with persons or entities that commit, threaten to commit, or support terrorism. Any person
    or entity that participates in this bidding process, either as a prime or sub to the prime, must certify as
    part of the bid that he or it is not on the U.S. Department of Treasury Office of Foreign Assets Control Specially Designated Nationals List and is eligible to participate. DC/IAF shall disqualify any bid received from a person or entity that is found to be on the List or otherwise
    ineligible.

Failure to agree and comply with any of the above specifications will result in the Offeror being considered unresponsive, and their proposal may be rejected.

  1. Content of the Proposal:

The proposal shall consist of three separate documents:

  1. Cover Letter (Attachment IV)
  2. Technical Proposal
  3. Bid Price (Cost) Proposal
    1. Cover Letter: The letter should be on the Offeror’s letterhead and must contain the information requested in Attachment IV. The person signing the cover letter accompanying the Offeror’s proposal must have the authority to commit the Offeror to all provisions included within the Offeror’s proposal.
    2. Technical Proposal:
    3. The Technical Proposal should clearly and precisely address theoretical and practical aspects the Offeror has considered and will employ to carry out the Statement of Work.
    4. The Technical Proposal affords the Offeror an opportunity to demonstrate that the firm/organization is technically capable of implementing the activity. The proposal should also demonstrate the Offeror’s understanding of and ability to perform the work and address the key issues described in Attachment III (Evaluation Criteria).
    5. The Technical Proposal should be clearly divided into separate sections in the same order as in Attachment III (Evaluation Criteria). A disorganized proposal in which information is difficult to find will be assigned lower scores.
    6. The Technical Proposal shall be limited to 10 pages in total; pages in excess of 10 will not be read or evaluated. The front and back of a single page shall be counted as two pages when information is provided on both sides of a sheet. Detailed information should be presented only when required by specific RFP instructions. Items such as graphs, charts, and tables may be used as appropriate but will be counted towards the page limit. Key personnel résumés and Past Performance report forms are not included in the page limit. No material, except that requested in this RFP, may be incorporated into the proposal by reference, attachment, appendix, or other means to circumvent the page limit.
    7. The Technical Proposal shall be written in English, typed on standard A4 paper, and single-spaced. Only Times New Roman 12-point font may be used, and each page shall be numbered consecutively. Page margins shall be a minimum of one inch at the top, bottom, and each side.
    8. If an Offeror submits a proposal that fails to respond to most of the information requested in this RFP, as outlined specifically in the Statement of Work and Evaluation Criteria, the Offeror’s proposal will be automatically disqualified.
    9. Bid Price (Cost) Proposal: This proposal must be submitted separately from the Technical Proposal and will primarily indicate the cost of performing the work specified in this RFP. The Bid Price Proposal should include the following information:
    10. The rates and prices shall include all necessary, realistic, and reasonable costs including direct employees’ salaries involved in this proposal, fringe benefits, travel and transport, overhead, profit, taxes, and duties, together with all general risks, liabilities, insurance, and requirements set out or implied in the Statement of Work.
    11. Cost breakdown – Offerors must prepare a detailed budget for the purposes of cost analysis; see Attachment VII for the Bid Price Proposal.
    12. Offerors may add additional line items deemed necessary to carry out the scope of work but must justify these additions in the Technical Proposal and the attached Cost Proposal (including the narrative).

If an Offeror provides insufficient information in their Technical and/or Cost Proposal, DC reserves the right to request additional information or to request a revised proposal from the Offeror, if necessary.

DC/IAF reserve the right to make no award, or to make multiple awards, under this RFP.

 

 

ATTACHMENT III: EVALUATION CRITERIA

Basis of Award: The award will be made to the Offeror whose offer presents the best value: the optimal combination of technical merit and reasonable cost. Proposals will be scored on technical factors first. Only the Cost/Business Proposals of offers surpassing the minimum qualifying score of 70 points on the Technical Evaluation will have their Cost/Business Proposals reviewed. Offerors whose proposals do not reach this qualifying score will be considered non-competitive, and their Cost/Business Proposals will not be considered.

EVALUATION CRITERIA

  1. Technical Evaluation  – presented in the Technical Proposal               (90 points)

 

A. Technical Approach                                                                                            70 points

Provide a clear, specific, and technical proposal that covers conceptual and practical approaches to achieve the project objectives. Specifically, please address the following in the order specified below and under clearly identifiable sections/headings:

Item Requirement Points Available
Demonstrated Ability to Work in Target Areas Citing specific examples of previous work, illustrate the company’s demonstrated ability to implement the services and to develop strategic recommendations, preferably in the areas listed in the Scope of Work.

Inability to work in specific locations will disqualify vendors from consideration.

Pass/Fail
Technical Capability Describe your firm’s/organization’s technical capacity to implement this activity. Technical capacity will be scored based on the following criteria:

  • Professional networks within target areas to allow for efficient and effective implementation of tasks as outlined in the Scope of Work
  • Experience and familiarity with peer-centric concepts and methods and with university collaboration while implementing programs that involve students
  • Quality checks – Describe your organization’s internal processes for ensuring quality and accuracy in the course of activity implementation
  • Effectiveness of project management structure – Explain your rationale behind the proposed management structure, bearing in mind the overall efficiency and effectiveness of the project
  • Translation capacity – Organizations must outline their internal processes for translating obtained information from Ukrainian to English and vice versa
30 Points
Methodology Proposal Considering the Statement of Work in Attachment I, please describe in detail the following:

  • Steps your organization would take to prepare for implementation of the four project phases
  • Outline and explanation of tasks within each project phase
  • Organization of student teams
  • Offeror’s methodology for measuring impacts of the overall project and individual group campaigns
  • Clarity and completeness of offeror’s Monitoring & Evaluation Plan, inclusive of theory of change
  • Presentation of a clear work plan, indicating the start and end of each project phase with a list of tasks in each phase
  • Outline of main risks and risk mitigation measures associated with this project
30 Points
Staffing Structure Describe the personnel who will work on this activity, including the roles and responsibilities of each staff member.

  • Résumés for key personnel (i.e., Project Manager[s] and other positions)
10 Points
Total 70 points

 

B. Past Performance and Experience                                                                         20 points 

 

The Offeror shall document and summarize their proven track record of successfully implementing similar projects or activities. Using the exact table format provided below, please list only the projects the organization has implemented within the past three years relevant to the work prescribed in this RFP. A brief description of each project’s relevance to this RFP should be included along with contact details for each previous client or donor. Firms that do not follow the table format below will not receive a Past Performance score.

Offerors with past performance with similar projects, in the same geographic area and/or of similar scale to the activity described in this RFP, will be scored more favorably than Offerors who do not meet these criteria. Please note that Offerors cannot be evaluated on information they do not provide. For example, if an Offeror has current/past performance working with DC, they cannot be positively evaluated on this experience unless it is provided in the proposal.

# (a) Activity Title (b) Activity Location(s)  (c) Synopsis of Activity and Relevance to this RFP

 

 (d) Performance Period (date, duration, and if completed on schedule) (e) Prime or Subcontractor? (f) Amount for Activity (g) Name & Contact Info
(email and phone) of client
1              
2              
3              

Offerors should also use the format provided in Attachment V to provide a detailed description of their three most relevant projects.

  1. Cost Reasonableness and Financial Capability – presented in Cost Proposal         (10 points)
  2. Pricing will consider the total cost; all costs will be included and itemized in the Budget Line Items for analysis; see Attachment VII below. The Offeror agrees to honor the specified costs for the duration of the Contract Agreement (i.e., all unit costs presented will remain valid and will not change during the performance period).
  3. The lowest-priced Cost Proposal will be assigned the highest points for cost; higher-priced proposals will receive correspondingly fewer points. To facilitate evaluation and comparison of Cost Proposals, DC/IAF may ask an Offeror for clarification or further breakdown of the Offeror’s price.
  4. If different or additional lines are needed (i.e., different prices for different areas; different end users), Offerors may add new lines and list pricing accordingly. Otherwise, all prices should include all allowable costs in accordance with 48 CFR Part 31 – Contract Cost Principles and Procedures – Subpart 31.2 Contracts with Commercial Organizations.
  5. Please complete Table 1 below and include it within the Bid Price Proposal.

Table 1. Simplified budget

Project Phase Project Phase Tasks Locations Cost

Offerors who (a) do not provide the above-required items as part of their Cost Proposal; (b) provide a proposal that represents a poor understanding of the work to be performed; or (c) present unrealistic, unallowable, unallocable, or unreasonable items and costs, per the reviewer’s evaluation, will be considered unresponsive and may be disqualified from further consideration.

 

Best-Value Determination for Award

 

DC/IAF will evaluate proposals on a best-value basis, in accordance with the Federal Acquisition Regulations (FAR) Subpart 15.1 – Source Selection Processes and Techniques. In all solicitations, DC will consider and evaluate proposals on the basis of technical capacity and cost. The relative importance of these two factors will vary depending on the nature of the activity. In rare cases, DC/IAF may also offer an award to a firm other than the highest technically rated Offeror or the lowest-priced Offeror, in accordance with FAR 15.101-1.

DC/IAF reserve the right to request additional supporting documentation or revised Technical and Cost Proposals from an Offeror if insufficient information has been provided in the Offeror’s Technical and/or Cost Proposal. If the requested information is not provided, DC/IAF have the right to disqualify the firm/organization from further consideration. 

 

ATTACHMENT IV: FORMAT FOR PROPOSAL COVER LETTER – TO BE PRINTED ON ORGANIZATIONAL LETTERHEAD

City, Country

<Date>

To: Democracy Council/IAF Program

Procurement Team

Dear Sir / Madam:

We, the undersigned, offer to undertake the RFP_1/2019_ Countering Russian Disinformation and Propaganda in Ukraine Using the Power of a Peer-Centric Approach in accordance with your Request for Proposal (RFP) dated November 25, 2019 and our Technical and Cost Proposals submitted herein.

 

Our organization’s details are as follows:

  1. Company’s name
  2. Company’s address
  3. Name of company’s authorized representative:
  4. Telephone #/Cellular phone #, Email address:
  5. Validity period of proposal
  6. Valid business license

Our proposal shall be binding upon us, subject to any modifications resulting from negotiation, up to the expiration of the validity period of the proposal for 100 days after the closing date of the RFP. We understand you are not bound to accept this or any proposal you receive.

We also certify that our organization:

  1. has adequate financial resources, including appropriate insurance coverage, to perform the work stated herein, or the ability to obtain them without delay;
  2. can comply with the described delivery or performance schedule, accounting for all existing commitments and constraints;
  3. has a satisfactory performance record;
  4. has a satisfactory record of integrity and business ethics;
  5. has the necessary technical capacity, equipment, and facilities, or the ability to obtain them; and
  6. is otherwise qualified and eligible to receive an award under applicable laws and regulations.

Sincerely,

Authorized Signature:

Name and Title of Signatory:

Date:
ATTACHMENT V: DETAILED PROJECT EXPERIENCE AND PERFORMANCE

Provide a detailed description of the three most relevant projects listed in the Past Performance table.

Project 1

 

Project Name
Description of Work/Location
Client
Reference Name:

Email:

Telephone:

Type of Contract/Agreement (e.g., cost-reimbursable, fixed-price, time-and-materials, cost-plus-fixed-fee)
Quality-Assured Contract? (Yes/No)
Quality/Environmental Standards According to Local Environmental Law
Contract Awarded Value and Final Cost
Start Date – End Date
Contract Actual Commencing Date
Contract Period (No. of Weeks)
Actual Date of Completion
Applicant Performance Report Available? (Yes/No)
Delays – External Factors (Working Days)
Delays – Internal Factors (Working Days)
Final Completion/Certificate of Completion

 

Project 2

 

Project Name
Description of Work/Location
Client
Reference Name:

Email:

Telephone:

Type of Contract/Agreement (e.g., cost-reimbursable, fixed-price, time-and-materials, cost-plus-fixed-fee)
Quality-Assured Contract? (Yes/No)
Quality/Environmental Standards According to Local Environmental Law
Contract Awarded Value and Final Cost
Start Date – End Date
Contract Actual Commencing Date
Contract Period (No. of Weeks)
Actual Date of Completion
Applicant Performance Report Available? (Yes/No)
Delays – External Factors (Working Days)
Delays – Internal Factors (Working Days)
Final Completion/Certificate of Completion

 

 

 

 

 

 

Project 3

 

Project Name
Description of Work/Location
Client
Reference Name:

Email:

Telephone:

Type of Contract/Agreement (e.g., cost- reimbursable, fixed-price, time-and-materials, cost-plus-fixed-fee)
Quality-Assured Contract? (Yes/No)
Quality/Environmental Standards According to Local Environmental Law
Contract Awarded Value and Final Cost
Start Date – End Date
Contract Actual Commencing Date
Contract Period (No. of Weeks)
Actual Date of Completion
Applicant Performance Report Available? (Yes/No)
Delays – External Factors (Working Days)
Delays – Internal Factors (Working Days)
Final Completion/Certificate of Completion

ATTACHMENT VI: PRIME AGREEMENT FLOW-DOWN CLAUSES

 

Work performed or supplies delivered under the agreement resulting from this RFP are pursuant to cooperation agreements from the GEC. All relevant flow-down clauses from agreements will be incorporated into the resulting: (a) in such a manner as to make the Contractor subject to those clauses, as applicable, and (b) to the extent necessary to enable DC/IAF to perform their obligations under the contract to enable the United States Government to enforce its rights hereunder. This agreement incorporates the following U.S. Department of State Standard Terms and Conditions as applicable. To the fullest extent that these clauses flow down or apply to the Contractor, they are incorporated herein by reference with the same force and effect as if they were given in full text. Where appropriate and applicable under these clauses, references to the “Government” shall be interpreted to mean DC and “Contractor” to mean the contract recipient of the Agreement resulting from this award.

U.S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS

Revised April 8, 2016

Effective December 28, 2015

I. INTRODUCTION

II. ORDER OF PRECEDENCE

III. CONTROLLING LANGUAGE 

IV. DEPARTMENT OF STATE (DOS) RESPONSIBILITIES 

V. FEDERAL AWARDEE PERFORMANCE AND INTEGRITY INFORMATION SYSTEM (FAPIIS)

VI. NON-FEDERAL ENTITY RESPONSIBILITIES AND COMPLIANCE WITH FEDERAL REQUIREMENTS 

VII. MANDATORY DISCLOSURE 

VIII. CONFIDENTIALITY INFORMATION 

IX. CONFLICT OF INTEREST AND FEDERAL ASSISTANCE AWARDS 

X. LIABILITY 

XI. FINANCIAL MANAGEMENT SYSTEM (FMS) REQUIREMENTS

XII. PAYMENTS

XIII. PRIOR APPROVAL REQUIREMENTS 

XIV. PERIOD OF AVAILABILITY OF FUND 

XV. INDIRECT COSTS 

XVI. PUBLICATION FOR PROFESSIONAL AUDIENCES 

XVII. BRANDING AND MARKING STRATEGY 

XVIII. TRAVEL 

XIX. PROHIBITION AGAINST ASSIGNMENT 

XX. MONITORING AND REPORTING REQUIREMENTS 

XXI. POST-AWARD REQUIREMENTS FOR CLOSEOUT 

XXII. RETENTION AND ACCESS REQUIREMENTS FOR RECORDS 

XXIII. AUDITS 

XXIV. DEBARMENT AND SUSPENSION 

XXV. TERMINATION 

XXVI. CERTIFICATION REGARDING LOBBYING 

XXVII. SECTION 504 REHABILITATION ACT 

XXVIII. AWARDS TO FAITH-BASED & COMMUNITY ORGANIZATIONS 

XXIX. RELIGIOUS PERSECUTION 

XXX. PROHIBITION ON ABORTION RELATED ACTIVITIES

XXXI. MINORITY BUSINESS PARTICIPATION, EXECUTIVE ORDER 12432 

XXXII. TRAFFICKING IN PERSONS 

XXXIII. BLOCKING PROPERTY AND PROHIBITING TRANSACTIONS WHO COMMIT, THREATEN TO COMMIT OR SUPPORT TERRORISM, EXECUTIVE ORDER 13224

 

The full text of the U.S. Department of State Standard Terms and Conditions may be found here:

 

https://www.state.gov/u-s-department-of-state-standard-terms-and-conditions-2/

 

 

 

 

ATTACHMENT VII: BID PRICE PROPOSAL

Offerors must use the below template with their Bid Proposal submission.

Proposed Bid Prices in USD

         Unit Cost Requested Federal Funds
Unit Number  Amount     Rate
A Personnel Months Salary           (month or year) % effort
A.1 U.S.-Based Personnel
A.1.1 Project manager and name 0.00
A.1.2 Project officer, etc. and name   0.00
A.2 Field Personnel
A.2.1 ie , etc. 0.00
A.2.2 ie , etc. 0.00
Subtotal Personnel         0.00
B   Fringe Benefits
B.1 U.S.-based personnel fringe benefits          
B.2 Field personnel fringe benefits
Subtotal Fringe Benefits         0.00
C   Travel  Unit # people Cost # days
C.1 Airfare international (from…to…, one way/RT?) 0.00
C.1.1 Lodging (Country/City) 0.00
C.1.2 M&IE (Country/City) 0.00
C.1.3 Ground transportation cost (e.g., from and to airport)
C.2 Domestic Travel Only
C.2.1 ie local staff per diem for monitoring
Subtotal Travel         0.00
D   Equipment (> $5,000 per unit) # units Unit Cost
D.1 (description, ie generators) 0.00
D.2 (description) 0.00
Subtotal Equipment         0.00
E   Supplies (< $5,000 per unit) # units Unit Cost
E.1 (description)   0.00
Subtotal Supplies         0.00
F   Contractual (Subrecipients, Subcontracts, and Consultant Fees)
F.1 Contractual Sub-Grantee #1 (name)
F.1.1 Personnel         0.00
F.1.2 Fringe benefits (if applicable)          
F.1.3 Travel (if applicable) Unit # people Cost # days  
F.1.3.1     Airfare (from/to, one way/RT)         0.00
F.1.3.1     Lodging (Country/City)         0.00
F.1.3.2     M&IE (Country/City)         0.00
F.1.4 All else that applies, expenses separately          
Subtotal Sub-Grantee #1 (NAME)         0.00
Subtotal Contractual (all sub-grantees)         0.00
G   Other Direct Costs
G.1 All else that does not fall into above categories  
G.2 Insert indirect/overhead costs here if organization does not have a NICRA
Subtotal Other Direct Costs         0.00
I   Total Direct Costs 0.00
J   Indirect Costs  (NICRA – final, provisional, predetermined) or de minimus flat rate of 10% of MTDC 0.00
K   Total Project Cost  (must match award amount) 0.00

 

 

END